New Bulk Bags RFQ Template (Copy/Paste Specs)

Table of Contents

Minimum Order Quantity (MOQ): 2,000 – New Bags
Minimum Order Quantity (MOQ): 1 Pallet – Used Bags
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If you’re sending RFQs for new bulk bags and you’re tired of getting garbage quotes back (wrong specs, missing details, “apples to oranges” pricing, and a whole lot of vague), this is for you.

Because most bulk bag RFQs are written like this:

“Need 2,000 FIBCs. Standard size. Quote ASAP.”

That’s not an RFQ. That’s a wish.

And what happens next is predictable:

  • Supplier A quotes a thin bag with basic loops

  • Supplier B quotes a higher-duty bag with extra reinforcement

  • Supplier C assumes a liner and dustproofing you didn’t ask for

  • Supplier D quotes something completely different and still calls it “standard”

Then you’re stuck thinking you’re comparing prices… but you’re actually comparing different products.

So this article gives you a copy/paste RFQ template you can use to request new bulk bag quotes the right way — so every supplier is quoting the same thing, and you can quickly pick the best deal without hidden gotchas.

And yes — it’s long on purpose. Bulk bags are spec-driven. The money is in the details.

What this RFQ template does (so you get clean quotes)

This template forces suppliers to answer the questions that matter:

  • What bag are you actually quoting?

  • What is the SWL and safety factor?

  • What fabric and coating?

  • What construction and seam style?

  • What filling and discharge configuration?

  • What options (liners, dustproofing, printing)?

  • What packaging method and pallet pack?

  • What lead time and shipping terms?

When you fill this out and send it, you get quotes that are:

  • comparable

  • specific

  • harder for suppliers to “spec down” quietly

  • easier to award quickly

Quick note before you copy/paste

Bulk bag RFQs can be sent two ways:

  1. Exact spec RFQ (you already know the bag you want)

  2. Application RFQ (you describe what you’re doing and ask the supplier to recommend specs)

If you don’t know the perfect spec, no problem — this template includes both. You can choose the “Exact Spec” section, the “Application” section, or both.

NEW BULK BAGS RFQ TEMPLATE (COPY/PASTE)

Subject Line Options (pick one):

  • RFQ: New Bulk Bags (FIBCs) – [Product] – Qty [X] – Quote Needed

  • Request for Quote: New FIBC Bulk Bags – [Dimensions] – Qty [X]

  • RFQ: New Bulk Bags – [SWL] lbs – [Coated/Uncoated] – Qty [X]

Hello [Supplier Name],
Please quote new bulk bags (FIBCs) per the specifications below. If any details are unclear, list your assumptions clearly and provide alternate quote options where appropriate. Please include unit price, total price, lead time, and freight terms.

1) Buyer / Project Info

  • Company Name: [Your Company Name]

  • Ship-To Location (City, State, ZIP): [Destination]

  • Contact Name: [Name]

  • Phone: [Phone]

  • Email: [Email]

  • Quote Due Date: [Date]

  • Target Delivery Date: [Date]

  • Incoterms Requested (if applicable): [EXW / FOB / CIF / DDP / Delivered]

2) Quantity & Ordering Schedule

  • Total Quantity Requested: [Qty] new bags

  • Order Structure: [One-time order / Blanket order]

  • Forecasted Monthly Usage: [Qty per month]

  • Sample Request (if needed): [Yes/No]

Please provide pricing for these quantity breaks (if possible):

  • 2,000 pcs

  • 5,000 pcs

  • 10,000 pcs

  • 20,000 pcs

(If you can only quote one level, quote the closest.)

3) Product Application (IMPORTANT – helps prevent wrong spec)

  • Product Being Packed: [Material name]

  • Product Form: [Powder / Granular / Flake / Pellet / Fibrous]

  • Approx. Bulk Density: [lbs/ft³ or kg/m³]

  • Target Fill Weight per Bag: [lbs/kg]

  • Max Fill Weight per Bag: [lbs/kg]

  • Is the product abrasive? [Yes/No]

  • Is moisture a concern? [Yes/No]

  • Is contamination control required? [Yes/No]

  • Is dust control required? [Yes/No]

  • Food Grade Required? [Yes/No]

  • UN Certified / Hazmat Required? [Yes/No]

  • Cleanroom / pharma requirements? [Yes/No]

4) Bag Size & Construction

Bag Dimensions (finished):

  • Width x Length x Height: [__” x __” x __”] (or cm)

  • Tolerance Requirements: [Standard / Tight tolerance]

Bag Style:

  • U-Panel

  • 4-Panel

  • Circular

  • Baffle Bag (Form-Stable / Q-Bag style)

Fabric Type:

  • Uncoated polypropylene

  • Coated polypropylene

  • Other: [Specify]

Fabric Weight (if known):

  • [GSM or oz/yd²]

Seam Construction:

  • Standard stitch

  • Sift-proof seams

  • Other seam requirement: [Specify]

5) Safe Working Load (SWL) & Safety Factor

  • Safe Working Load (SWL): [__ lbs / __ kg]

  • Safety Factor: [5:1 / 6:1 / Other]

(If you need recommendations, request: “Please recommend appropriate SWL and safety factor based on our product and handling.”)

6) Top (Filling) Configuration

Top Style:

  • Open Top

  • Duffle Top

  • Spout Top

  • Conical Top

  • Other: [Specify]

If Spout Top:

  • Fill Spout Diameter: [__ inches]

  • Fill Spout Length: [__ inches]

  • Spout Type: [Plain / Iris / Flap / Other]

  • Sift/Dust Control at Fill: [Required / Not required]

  • Spout Tie Type: [Drawstring / Flap / Cinch / Other]

7) Bottom (Discharge) Configuration

Bottom Style:

  • Flat Bottom

  • Discharge Spout

  • Full Open Bottom

  • Conical Bottom

  • Other: [Specify]

If Discharge Spout:

  • Discharge Spout Diameter: [__ inches]

  • Discharge Spout Length: [__ inches]

  • Spout Type: [Plain / Iris / Flap / Other]

  • Dust Control at Discharge: [Required / Not required]

  • Discharge Closure Method: [Tie / Flap / Other]

8) Liner Requirements (if applicable)

  • Liner Needed: [Yes/No]
    If Yes:

  • Liner Type: [Form-Fit / Loose / Tubular / Other]

  • Liner Material: [LDPE / LLDPE / Other]

  • Liner Thickness: [__ mil]

  • Liner Attachment: [Glued / Tacked / Loose / Other]

  • Liner Top/Bottom Spout Alignment Required: [Yes/No]

9) Lifting Loops

  • Loop Style: [ ] Standard corner loops / [ ] Cross-corner loops / [ ] Stevedore straps / [ ] Other

  • Loop Height Above Bag: [__ inches]

  • Number of Loops: [4 / Other]

  • Loop Reinforcement Required: [Yes/No]

  • Handling Method: [Forklift forks / Hooks / Spreader bar / Other]

10) Special Options (Select only what you need)

  • Anti-static (Type C or Type D) required

  • UV protection required (Specify duration): [__ months]

  • Food grade materials required

  • Document pouch required

  • Baffles required (form-stable)

  • Dustproofing / sifting protection required

  • Tamper evidence / seal requirement

  • Other: [Specify]

11) Printing Requirements

  • Printing Required: [Yes/No]
    If Yes:

  • Number of Colors: [1 / 2 / 3 / 4]

  • Print Location: [Side panel / Multiple sides]

  • Artwork Format: [AI/PDF provided]

  • Print Content: [Text/Logo]

12) Packaging, Palletization & Labeling

  • Packaging Method: [Baled / Palletized / Boxed]

  • Bags per Bale: [__]

  • Bags per Pallet: [__]

  • Pallet Size: [48×40 / Other]

  • Pallet Height Limit: [__ inches]

  • Labeling Requirements: [Specify]

  • Barcodes Required: [Yes/No]

13) Quality & Documentation

Please confirm the following:

  • Material certifications available: [Yes/No]

  • COA/COC available: [Yes/No]

  • Production photos available: [Yes/No]

  • Pre-shipment inspection available: [Yes/No]

14) Quote Response Format Requested

Please include:

  • Unit price (per bag)

  • Total price

  • Any tooling/setup charges (if applicable)

  • Lead time (production + transit)

  • Freight terms & estimated freight cost

  • Payment terms

  • Validity period of quote

  • Country of origin

  • HS code (if known)

Thank you,
[Name]
[Title]
[Company]
[Phone]
[Email]

The “Shortcut” RFQ (when you want suppliers to recommend the spec)

If you don’t know the exact construction, you can paste this shorter version (still far better than “quote me bags”):

We need new bulk bags for:
Fill weight: [__ lbs/kg]
Product form: [powder/granule/etc.]
Dust control needed? [Yes/No]
Discharge method: [spout/flat bottom/etc.]
Handling method: [forklift/hooks]
Quantity: [__] (please provide price breaks at 2,000 / 5,000 / 10,000)
Ship-to: [city/state]
Please recommend bag dimensions, SWL & safety factor, and top/bottom configuration suitable for this application.

How to use this template so you get the lowest real price (without getting “spec’d down”)

Suppliers sometimes win orders by quoting a cheaper bag that isn’t actually comparable. You prevent that by forcing them to confirm:

  • SWL and safety factor

  • fabric type (coated vs uncoated)

  • seam style (standard vs sift-proof)

  • spout sizes and lengths

  • loop style

  • liner inclusion (or not)

  • packaging and pallet pack

If they won’t confirm those basics, you’re not comparing real quotes.

What to send us to get the fastest, cleanest quote

If you want CPP to quote you quickly, here’s the minimum info that gets you a clean price without 10 back-and-forth messages:

  1. Bag dimensions (or target fill weight + product density)

  2. Fill weight per bag

  3. Top style + spout diameter/length (if spout top)

  4. Bottom style + spout diameter/length (if spout bottom)

  5. Handling method (forks/hooks)

  6. Quantity (2,000 minimum for new)

  7. Ship-to zip code

  8. Any must-have options (liner, dustproof, printing, UV, anti-static)

That’s it. With those, we can usually quote fast and accurately.

Call or Text us at 832.400.1394 for a Quote!

Bottom line

A clean RFQ saves you money in three ways:

  1. It prevents suppliers from quoting the wrong bag

  2. It makes quotes comparable (apples to apples)

  3. It speeds up award decisions and reduces back-and-forth

Copy/paste the template above, fill in the blanks, and your next bulk bag quote process will feel 10x more professional — and you’ll get better pricing because suppliers can’t hide behind vague assumptions.

If you want, paste your product details and desired fill weight and we’ll help you fill the template in perfectly so you can send it out today.

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